Enterprise File Sync and Share: Overcoming the “Dropbox Effect”

The Consumerization of IT has added a new level of complexity to IT. Whether an organization has a bring your own device (BYOD) to work policy or corporations supply mobile devices – users are taking advantage of mobile technology. They are experiencing increased levels of productivity and efficiency by being able to work from anywhere at any time. From airports, hotels or at home, they are using their tablets, smartphones and personal laptops for business. And unless IT has offered them a corporate solution, that often means users are storing and sharing confidential corporate data on the same public clouds they use to store and share their personal files and photos.

For the sake of brevity, let’s call this the “Dropbox Effect.”

The solution? Our position is that, at the very minimum, for confidential corporate data, enterprises must provide a corporate-endorsed alternative to using consumer sync-and-share services that store data on public clouds. All data must reside behind the corporate firewall or, enterprises can choose to work with Mezeo Ready telcos and service providers to create either a dedicated cloud or a multi-tenant based Mezeo cloud – giving users the same client access they use for their confidential corporate data.

The good news is you can deliver both. Implement secure file sync and share solution that gives your users what they want and need to remain mobile and efficient while getting sensitive data out of public clouds.

The “Dropbox Effect” can and must be overcome by restoring IT control. Mezeo helps corporate IT provide additional security by offering a “secure share” that limits who can access the data to those specified via an email address – and expiration dates can be added. Another security feature allows administrators to “disable” the sharing option for highly sensitive data such as accounting data or Board of Directors materials. For those documents, those who have access can comment and collaborate but the data cannot be shared with anyone who does not have rights to the container.

In addition to security that IT wants, MezeoFile provides users with tools comparable to consumer tools and includes:

  • Anytime, anywhere access from smartphones, tablets, desktops and laptops
  • The ability to store and share any kind of data
  • Collaboration features including commenting and versioning
  • Synchronization capabilities from Windows or Macs

Business file sync and share do not have to be a recipe for disaster. Now, for the first time, IT can give their users intuitive, flexible access to data while still maintaining security and demonstrating compliance.

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